How to Write a Reference Letter?
Easy Tips for Writing Reference Letters
Whether you are a student or a prospective job hunter, you will need to have people in your pockets who know how to write a reference letter because they will be the ones vouching for you. And this vouching part is no joke my friend; the person will not only guarantee your competence but will also be assuring the concerned personnel about your character, morals (values) & mannerism as well.
Therefore, it is always a good idea to behave at your best while at any job or enrolled for any course (regardless of the duration). Of course if you might be asked to do the same for a friend, family member or close acquaintance. Thus, you might be the one inking character reference letters and you might want to consult or look at a few sample reference letters before inking any.
Who should write recommendation letters?
As stated previously, your words and guarantees are the main elements upon which rest the professional or academic career of another person. Therefore, it is imperative that you must have known the person for a decent period of time and observed him or her in various situations so that you are aware of their personality, character and nature.
Not only this, you must also be aware of the various competencies & skills that this particular individual holds so that you can highlight them in your letter of reference. Reference letters are also known as recommendation letters and it is always helpful to skim through reference letter examples before you write one by yourself.
How to write a reference letter for a job?
Depending on the nature of the job, there could be numerous ways that you can start the letter. Since most of the times it will be for employment purposes, the tonality must also always remain professional &formal. Refrain from using slang or street language in your letter of reference. However, the generic structure of the letter will remain the same. What goes in it is stated below for the reader’s (and writer’s) convenience:
In the opening paragraph, you will elaborate on how you are connected to the person the reference letter is being written for. Before you do that, introduce your own self as well. What do you do? How is it that you know the person being referred? Do you know him as a friend? If yes, for how long? Have you been working with him in the past as a colleague or superior? If yes, how much did you get to interact with the person & under what sort of scenarios?
This is the part where you begin to state good things about the person. Mention all the technical and non-technical skills that the person possesses. Explain situations where you got to see those skills being implemented. For example, if the person if very good with computer hardware, mention how he was able to fix the RAM slot for your personal desktop.
These are the sorts of accomplishments that you need to highlight so that the person can confidently present him or herself in front of the interviewer. Needless to say, you can add an additional paragraph if you deem it to be appropriate. And going through the person’s resume will also help you add content to this part of the letter of recommendation.
3rd or Last Paragraph
Once you will have gone through the person’s resume, you will know exactly how his previous job experiences & skills go in line with the new job that he or she is applying for. In the concluding few lines of your reference letter, build the bridge between the past & the future; tell the prospective employer how the referee will prove to be an asset to his or her firm in the instance that the applicant is hired or offered the job.
How to write a reference letter for a college student?
In case of applying doe a college, a reference is often required where the generic structure of the letter of recommendation will remain the same; you won’t need to study rocket science books to know how to write a reference letter for a prospective student. What you want to tell the targeted academic institution is
- How the student has performed in the past?
- How closely do you know him or her as a scholar?
- What hallmarks was he or she able to achieve during his or her past academic career?
- How do you see him being able to contribute positively if the student is given admission into an undergrad or graduate degree program?
- Where do you see the person as a professional down the road in a few years on the basis of evidence from the past successes?
How to write a reference letter for a teacher?
Just like a student’s letter of recommendation, you might have to write a letter of recommendation for one of your teachers. With the structure of the letter remaining as it is, mention how you know the teacher. What course did they teach you? What particular quality or trait of theirs as a teacher drew you closer to them? What enabled you to perform better in his or her class compared to other instructors?
These are the core elements one must know with regards to writing a letter of recommendation. With these points nailed & on your fingertips, knowing how to write a reference letter becomes as easy as ABC but once again, beware of the great responsibility associated with writing one; never forget that you are vouching for the person so always ensure that you really DO know the individual before referring him or her.