The Importance of Writing an Interview Thank You Email
Writing an Interview Thank You Email is the Best Way to Follow Up After a Job Interview
Interview Thank You Email are basically a way of showing that you had a good experience while giving a professional interview and would look forward to working in the particular company.
Did you just nail your very first job interview? Do you think that the procedure of hiring has ended and you will soon receive a call of appointment? If you think so, you might be making a mistake. This is because today, with the fierce competition in the market, managers are in search for such employees who exhibit exceptional behavior professionally. So before you expect a hiring note at your door step, it is advised to write a formal interview thank you email to your manager.
[Related: What to Write in a Boss Day Card? ]
The Importance of Interview Thank You Email
It is very important to create a good lasting impression in front of the manager who has just taken your interview. It is true that you will be having lots of candidates applying for the same post as yours and choosing the best one depends on how well you perform professionally. An interview thank you note is a great way of showing the manager that you did something out of the box and have demonstrated a thoroughly professional behavior and are standing out amongst other applicants. This increases your chances of getting hired.
How to Write Interview Thank You Email
Writing a thank you email after interview can be tricky. This involves careful writing in terms of showing respect because writing something wrong will put your job at stake. So, here are a few ideas to help you get through this exercise:
Greet in a Professional Tone
You should begin your thank you email by greeting the concerned person in a professional way. This means that you should avoid using words like hey, hello etc. Instead use words like Respected Sir, Dear Sir etc.
Attention Grabbing Opening Paragraph
The opening paragraph of the interview thank you email should instantly come to the main concern for writing the email. This includes thanking the concerned person not only for conducting the interview but also for the pleasant and comfortable environment provided by them to you. This will immediately grab the attention of the reader.
Also the interview thank you email subject should be clear and concise.
Be Careful about the Choice of Words
You should be extremely careful in the selection of words while writing an interview thank you email. Avoid using casual and slangs. Use such words which reflect professionalism and a business oriented writing.
Make the Body of Email Direct
By remaining concise and to the point, mention a few important aspects of the interview that was conducted and appreciate them.
Use of Reference
It is possible that with so many applicants applying at the same time, the interviewer might forget who you are. So it is better to include a particular reference in the thank you note which reminds the interviewer of who you are.
The closing paragraph of the interview thank you email should summarize the entire note and clearly highlight that you wait for the decision to be taken regarding your job confirmation.
Tips For Writing Interview Thank You Emails
As soon as you return home after a job interview, jot down the questions asked there before you forget them. Also write down the names of the people who interviewed you and separate questions asked by each. This will create an impression in the interview thank you email that you were focused and paid attention to details.
Writing Your Observations
Write down an analysis of what you gathered from the interview and what further questions you have from the company which you were unable to ask at that time.
Appreciate the Team on Board
It creates a good impression if you mention in the thank you email that you were pleased to meet the team on board and how excited you are to join the company.
Praise the Company
It is important to mention in the email that you were very impressed by the pleasant and motivating environment of the particular company and how this is the most suitable platform for you to show your skills.
Sealing the Deal
Writing a thank you email after interview is like sealing the deal. It is crucial to thank the manager for his precious time to show courtesy and interest in the particular position in the company.
Interesting Facts About Interview Thank You Emails
There are some very interesting facts that show the importance of interview thank you emails for the prospecting employees.
Affecting the Decision Making Process of Interviewers
A survey was conducted by The Ladders, which provides services related to job-matching online. According to the survey, 75% of the interviewers claimed that their decision making is greatly affected by a thank you letter received from the candidates. Also, not receiving such a letter may lead to rejection as well.
Thank You Notes Are the Best Way to Hunt Down Employees
The CEO and chairman of Accountemps which is a staffing firm, Max Messmer, stated that a thank you note shows why a particular candidate is best suited for that job. This letter or email must be delivered within 24 hours after the interview when the candidate is still fresh in the mind of the interviewer. Messmer also said that the email should not be too long and consist of two or three paragraphs and reference points.
Adopting a Formal Communication Method Works Best
Susan P. Joyce, an author, mentioned in his article published on job-hunt.org which reminded the candidates to be careful about their language and tone in the thank you email and adopt a formal communication method.
Summing it up, it becomes obvious from the above discussion that interview thank you email plays a very significant role in determining your professionalism. It shows how interested you are in the job that you are applying for and how eager you are to attain the post. So if you just had an outstanding interview and you think that the process is complete, do not forget to write a formal thank you email to the interviewer to secure your position.