How to Write a Letter of Intent?

By Omar. S
In Career
Apr 19th, 2012
1 Comment
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letter of intent writing, letters of intention

When do We Need to Write a Letter of Intent?

Ever felt those times when you were entering into a transaction or major relationship but were unsure of where things would go? Or that the step you were going to take was necessary but felt that there was something missing in the whole picture, and so you needed more time?

Well, that’s when you can go for a letter of intent instead of a legally-binding agreement. But! Obviously…you need to know, how to write a letter of intent first. Let’s find out.

Types of Letters of Intent

If you are thinking how to write a letter of intent, you might as well demarcate the purpose first.

  • Let’s say you are a student applying for college, then you might as well be digging up a sample letter of intent for graduate school.
  • If you are a proprietor and you need to enter into a prospective business relationship, then you might as well be searching for a sample business letter of intent and save yourself those legal fees!
  • Incase you are planning to apply for a job, you can look at a sample letter of intent for a job position.

Basically, letters of intent have the same underlying dynamics, but the verbiage changes according to purpose.

Letter of Intent for a Business

Following are steps to write a business letter of intent, for showing intent to purchase a business.

Beginning: Your name, street & address, and city etc. will go on the top left corner

Date & Salutation: Next, the date and salutation eg. Dear (Owner Name)

Body Paragraphs: In the body paragraphs, which should be two at minimum, you should state things such as:

  • What is the basis for you to buy the business
  • Why are there synergies in purchasing the business and how can you grow it in the future
  • What is the approximate price range you are willing to pay for the business
  • How many people will be involved in the business deal
  • The paperwork involved and all related transaction technicalities

Signing it Off: At the end, sign off on the bottom left with Sincerely Yours or related salutation

Writing a Letter of Intent for Graduate School

Following are steps on how to write a letter of intent, for expressing interest in a certain graduate school

Beginning: Your name, street & address, and city etc. will go on the top left corner.

Date & Salutation: Next, the date and then the salutation below it eg. Dear Sir/Ma’am.

Body Paragraphs: In the body paragraphs, which should be two at minimum, you should state things such as:

  • What is the basis for you to apply to the school?
  • What are the prospective mutual benefits that you can give to the school in terms of promoting them and the school can provide to you for enhancing your career ?
  • What is your undergraduate educational relevance to pursuing this degree and why this specific school will build on top of those basics?
  • List any specific academic or extra-curricular achievements that make you stand out from the rest of the applicants?

Signing it Off: At the end, sign off on the bottom left with Sincerely Yours or related salutation

Writing Letter of Intent for Employment

Following are steps on how to write a letter of intent, for expressing interest in a certain job application

Beginning: Your name, street & address, and city etc. will go on the top left corner

Date & Salutation: Next, the date and salutation below it eg. Dear Sir/Ma’am

Body Paragraphs: In the body paragraphs, which should be two at minimum, you should state things such as:

  • What is the basis for you to apply to the job?
  • What are the prospective mutual benefits that you can give to the company in terms of enhancing productivity and the company can provide to you for enhancing your professionalism ?
  • What is your previous experiential relevance to pursuing this new job and be sure to list previous experiences and achievements ?
  • List any other community-based activities that you may be involved in and indirectly related to professional life eg.volunteering for NGOs, mentoring children etc.

Signing it Off: At the end, sign off on the bottom left with Sincerely Yours or related salutation.

Additional Guidelines for Writing Letters of Intent

Importantly, please take care to avoid the following critical mistakes while writing a letter of intent for employment:

  • including personal information or talking about your weaknesses 
  • mentioning salary unless specifically asked to do so 
  • mentioning reasons for leaving previous jobs  
  • listing other companies you have worked for by name if they are not recognizable, significant and impressive  
  • using a one-size-fits-all approach. Instead, customize the letter of intent for each employer you contact
  • including too much information or too many details. Hit the highlights and leave them wanting to learn more!

Writing a letter of intent can be an easy task if you stick to the basics and let your thoughts flow!

  • http://writecoverletter.blogspot.com/ aris budi setiarso

    Applying for a job involves a tight competition, and your chance to succeed depends on many things, including in writing a cover letter. A well-written and good cover letter can give a positive impression, and most recruiters do not want to waste time with cover letters that are hard to read and/or full of standard mistakes.

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