Definition & Job Responsibilities of a Project Manager
A project is defined as,
“A temporary endeavor taken up by an organization for the purpose of bringing about a change or creating any product or service of superior value—it has a definite beginning and an ending”.
While the job responsibilities of a project manager could be defined as,
“A project manager is a person one who is responsible for achieving the project goals and objectives by making optimal use of resources such as time, budget, labor etc.”
Job Description for a Project Manager
The job description of a project manager should be in accordance with the project requirement and must be given a very careful thought before crafting. This is because the job of a project manager finishes when the project comes to an end.
The job description serves as an essential element of the legal contract and if the duties and responsibilities are improperly mentioned or if the job is not in accordance with the documented content, then it could be used against the organization.
Format of a Project Manager Job Description
The format for writing a job description for project manager is the same as for other regular jobs and comprises of the following structure and elements:
1. Introduction of the Candidate:
Includes the name, designation (in this case project manager), date and signature of the supervisor.
2, Definition of Project Manager:
Highlights the main job responsibilities. In the third section are mentioned key functions and duties which make up the job of a project manager.
3. Key Roles and Responsibilities
List organizational responsibilities, skills and core competencies.
4. Professional and Academic Qualifications:
Demands experience, skill set and attributes of persona of a project manager.
5. Physical Requirements
Age, location, experience and gender.
Roles and Duties
- Financial management skills and experience
- Good communication (verbal and written), business documentation and interpersonal skills
- Can-do attitude
- Excellent business management and developmental skills
- Leadership qualities and vision
- Efficient team management skills
- Ability to resolve conflicting situations
- Computer, technical knowledge and professional expertise in related field
- Effective problem solving and conflict resolution skills
Qualification and Experience
- A person applying for the position of a project manager should essentially have a bachelor’s degree, preferably in management sciences or business administration.
- To obtain the position of a project manager in a company, it is important for a person to have anywhere between 3 – 5 years of experience in project management.
Leadership & Vision
- Challenges and cultivates skills and attitude in team members for the development or enhancement of leadership capabilities as while serving as a role model and professional mentor.
- Manages the development of his team by ensuring, when possible that project tasks are correctly met while following the pre-defined working pattern and core business interests of the organization and investors.
- Incites inspiration and self-initiative in team members and coworkers to attain project goals and professional excellence.
- Identifies opportunities for improvement and makes constructive suggestions for organizational change.
- Delegates and manages the process of innovation and adjustments in an effective and comprehensive manner.
- Keeps updated and acknowledged with the key developments of new and emerging industry practices.
- Acknowledges, appreciates and duly rewards each team member’s contributions and achievements.
- Effectively utilizes each team member to his/her fullest potential.
- Cultivates a genuine spirit of motivation in his/her team to work together in the most rewarding and fulfilling manner.
- Keeps track of lessons learned and shares those the experiences with team members.
- Mitigates and effectively resolves team conflicts and communication problems.
- Plans and facilitates regular team activities outside of the office by organizing fun committees and similar events.
Client & Relationship Management
- Manages day-to-day client interaction, verbally, physically and in professional documentation by following the procedural business writing standards.
- Sets, manages and executes towards client needs and expectations in timely manner.
- Fosters complete command over business writing basics.
- Develops cordial and lasting relationship with existing client while looking for new modes of expansion.
- Communicates effectively with clients to identify needs and evaluate alternative business solutions.
- Continually seeks opportunities to increase customer satisfaction while strengthening and deepening client relationships.
- Builds a knowledge base of each client’s business, organization and objectives.
Core Competencies & Organizational Skills
- Understands basic revenue models, P/L, and cost-to-completion projections and makes decisions accordingly.
- Understands our pricing model and billing procedures.
- Accurately forecasts revenue, profitability, margins, bill rates and utilization.
- Assures project legal documents are completed and signed.
- Adheres to the mission statement of the organization.
- Identifies new opportunities for business development while exploring avenues for sales and marketing as they relate to a specific project.
- Leads proposal efforts and goals including completing project scoping and LOE assessments.
- Effectively conveys the core strategy and message of the corporate in both written and verbal business development discussions.
Communications & Relationship Management
- Facilitates team and client meetings effectively.
- Holds regular status meetings with team members and seniors to keep all in lieu of the procedural developments.
- Keeps project team well informed of changes within the organization and general corporate news.
- Effectively communicates relevant project information and updates to superiors.
- Delivers engaging, informative and well-organized presentations.
- Understands the norms of business communication.
Technical Understanding & Expertise
- Possesses general understanding in the areas of application programming, database and system design.
- Understands Internet, Intranet, Extranet and client/server architectures.
- Possesses a thorough understanding of core capabilities and requirements of the provided job.
- Remains updated and acknowledged with the new and emerging technologies and the potential application on client engagements.
Examples of Sample Job Descriptions (JD) for Project Managers
A typical job description begins with an introduction of the candidate which includes the name, designation (in this case project manager), date and signature of the supervisor.
In the next section, a few lines are written on the definition of project manager while highlighting the main job responsibilities.
Direct and manage project development from beginning to end.
Define project scope, goals and deliverables that support business goals in
collaboration with senior management and stakeholders.
Develop full-scale project plans and associated communications documents.
In the third section are mentioned key functions and duties which make up the job of a project manager. A few functions include:
Effective communication of project objectives to the team members and other stakeholders.
Coaching and mentoring of team members.
When required, negotiate with other departments for more labor acquisition.
The fourth part details the academic qualification, experience, skill set and attributes of persona of a project manager such as:
Certified Project Management Professional (PMP).
10 or more years of experience in the capacity of project management with a strong command on areas such as execution and development.
Persuasive and motivating.
The fifth section is based on a list of physical conditions under which the project manager is required to carry out his job activities. For instance:
Sitting for long hours.
Frequent travelling for the purpose of meeting stakeholders.