What is a Job Description or JD?
Definition and Concept of a Job Description?
With a job analysis preceding it, a Job description, commonly referred to as a ‘JD’ can be defines as,
A list of key functions, responsibilities and tasks that an employee is expected to carry out in a particular position. In addition to the individual responsibilities, a JD also encompasses details such as the reporting line (who the direct manager/supervisor is/will be) the skill set & base academic credentials required to qualify for the job, and also the compensation specs such as basic salary range.
This narrative & bulleted piece of text gives the prospective/hired employee a good idea of what is expected off him/her in their roles. It also equips them with a general overview on the criterion which will be used to gauge their performance at work and, in turn, for year-end Performance Appraisals.
Job Descriptions:Need and Importance in Present Day Career Dynamics
As working professionals, we have had job descriptions passed on to us from either the Human Resources department personnel or from our own bosses. On a few occasions, we have also had the chance of sharing a job description with either our subordinates to bring them at par with what is expected of them in a particular role or with our colleagues/counterparts whenever a change is observed in the firm’s hierarchy, the corporate organogram, reporting lines, departmental structuring or other situations in a firm that result in the alteration or amendment of roles, responsibilities & duties.
Consequently, a few logical questions that could pop up in anyone’s head at this instance could resonate thoughts like, “why write job descriptions?”, “how do you create a job description?”, “what all goes into drafting an outline for a job description?”, “what are the elements that comprise well charted out job descriptions and duties?” and many other considerations along the same theme.
While all these questions are duly important in their respective places, knowing how to write your own job description and being skilled at writing a good job description becomes so much easier if we can fully comprehend the definition of a job description.