Resignation letters are written to a current employee or boss to let them know of your decision to leave your current job in their company or organization.
Resignation letters or notices mark an important impediment in your career and should be handled with extreme care and mature flair so you leave a positive statement and professional impression behind.
Basic Tips for Writing Farewell Letters
Unless you intend to stay with your first ever employer for the remainder of your professional life regardless of what the working conditions and environment evolves to be, knowing & being familiar with the proper mannerisms for how to write a resignation letter is a proficiency that all working professionals must be well aware off.
This is so because, firstly, you want to make the transition a smooth one and, secondly, you don’t want to leave behind a swamp of ill sentiments because you never know when or where you will be interacting with your current boss in the future.
Using Resignation Letter Samples
There are loads of free samples of resignation letters out there and it’s perfectly fine to consult a sample resignation letter. Personally, I don’t recommend using a resignation letter template; I feel you’re better off reading various resignation letter formats and then writing one of your own.
Format of a Resignation Letter or Two Week Notice
Generally, a resignation letter is more concise & to the point than any other official document. It doesn’t matter whether you carry ill feelings for your current employer or are very much attached to the firm.
The basic format of a resignation letter comprises of the following elements:
- Clearly print the date that you’re catering your resignation from at the top right hand of the page.
- Your subject should say “Resignation Letter” so your boss isn’t caught off guard.
- You can start off with a formal tone such as “Respected sir/madam” or refer to your superior by their forename e.g. “Dear Arthur”.
- Get straight to the point after this e.g. “Please find here my resignation from my current designation of XXX effective from XXX (the date on the letter)”.
- Inscribe few words that show that you are thankful for the learning experience you’ve had with the firm & wish them well for the future.
- Do not, and I repeat, do not be assertive or disrespectful. Instead extend your help to make the transition smooth for the firm as well; offer to train the one who replaces you.