Think about etiquette for a while; there are things that you learn from your home – your parents and other elders – and then there is the mannerism which you learn and adopt from your surroundings and so many other people you meet. Thus, the journey towards the perfection of etiquette and mannerism never really ends. The same principle holds true for business writing etiquette; there is always room for improvement no matter how much you have learned previously.
Why do we need to follow an international business writing etiquette?
Just as there are table manners, there are business writing manners also. Whether it is your email writing etiquette, business communication etiquette, grammar etiquette or business letter writing etiquette, remember that whatever you write and however you write it – i.e. the words you use to portray your sentiments – will be a direct reflection of who you are and gives the reader enough leverage to judge you as a professional; your business correspondence etiquette has to be spot on every single time – or at least that is what you should be aiming for. Developing a professional business communication etiquette is crucially very important for effective business writing.
Professional Business Writing Etiquette Guidelines
To help you gain familiarity with the art of professional business writing etiquette, the following are just a few guidelines to help you get started with:
- You know how they say ‘sweet and simple’; that is exactly how you want your business correspondence to come across as. Beware; do not make the writing so short that you come across as rude and wanting to rush to the point; neither get in to so much detail and elaboration that it becomes an ordeal to read.
- Keep your grammar in check. Your correspondence is not only going to be a reflection of you but also the firm you are associated with. Ensure that you have used the proper syntax and made use of standard grammar rules.
- Keep a close watch on your facts and the level of honesty you incorporate to relay those facts i.e. do not exaggerate, and do not lie.
- Being proactive is a good quality to incorporate because your main purpose is to generate some sort of a response from the other party. It does not matter if the response is favorable or not; what matters is, your plans will not be hindered and will keep moving on.